How to Send Fluent Forms Submissions to QuickBooks Online

QuickBooks Online is an accounting platform for managing finances. Every Fluent Forms submission should flow into QuickBooks Online without manual effort. This guide shows how to set that up in five minutes.

The direct approach

AFI delivers form data straight from WordPress to QuickBooks Online. No third-party cloud, no per-task fees, and every request is logged for troubleshooting.

What you will need

• A WordPress site with Fluent Forms installed and at least one form.
• A QuickBooks Online account.
• The Advanced Form Integration plugin (free from WordPress.org).

Connect QuickBooks Online to AFI

QuickBooks Online uses OAuth 2.0 for authentication. In AFI → Settings → QuickBooks Online, click Authorize and grant access. This is a one-time step.

Setting up the integration

1. Create a new integration

Go to AFI → Add New. Name it Fluent Forms to QuickBooks Online.

2. Pick your trigger

Select Fluent Forms as the form provider and choose the form you want to connect. AFI detects the fields automatically.

3. Select QuickBooks Online as the destination

Choose QuickBooks Online from the platform dropdown and pick Create Customer. This creates a customer in QuickBooks Online.

4. Map fields

Match each QuickBooks Online field on the left to the corresponding Fluent Forms field on the right. You can also use smart tags like {{_submission_date}} and {{utm_source}}.

5. Add conditions if needed

Only want to send certain submissions? Set up a conditional rule based on any form field value.

6. Save and test

Click Save Integration. Fill out your Fluent form and submit. Check QuickBooks Online to confirm the data arrived. If anything looks wrong, open AFI → Log to see the exact request and response.

Free vs Pro

The free version maps name, email, and phone to QuickBooks Online with unlimited submissions. Pro adds custom field mapping. No per-submission fees on any plan.

Frequently asked questions

Do I need coding skills?

No. Everything is configured through a visual interface, including field mapping.

Will adding this slow down my form?

No. AFI sends data to the destination after the form submission completes. Your visitors see the normal confirmation message without any delay.

Can I connect multiple Fluent Forms?

Yes. Create a separate integration for each form, or send one form to multiple platforms.

Get started

Install Advanced Form Integration free from WordPress.org and connect Fluent Forms to QuickBooks Online in minutes.