How to Send The Events Calendar Data to WhatsApp

WhatsApp is a messaging platform. Events can trigger instant notifications. Every The Events Calendar event record should flow into WhatsApp automatically. This guide shows how to set that up in five minutes.

The direct approach

AFI delivers event data straight from WordPress to WhatsApp. No third-party cloud, no per-task fees, and every request is logged for troubleshooting.

What you will need

• A WordPress site with The Events Calendar installed and configured.
• A WhatsApp account.
• The Advanced Form Integration plugin (free from WordPress.org).

Connect WhatsApp to AFI

WhatsApp uses OAuth 2.0 for authentication. In AFI → Settings → WhatsApp, click Authorize and grant access. This is a one-time step.

Setting up the integration

1. Create a new integration

Go to AFI → Add New. Name it The Events Calendar to WhatsApp.

2. Pick your trigger

Select The Events Calendar as the form provider. AFI fires when an event RSVP or ticket order is submitted, giving you access to attendee name, email, event title, event date, ticket type, and order total.

3. Select WhatsApp as the destination

Choose WhatsApp from the platform dropdown and pick Send Message. This sends a WhatsApp message via the Business API.

4. Map fields

Match each WhatsApp field on the left to the corresponding The Events Calendar field on the right. Common mappings include attendee name, email, event title, event date, ticket type, and order total. You can also use smart tags like {{_submission_date}}.

5. Add conditions if needed

Only want to send certain records? Set up a conditional rule based on any field value.

6. Save and test

Click Save Integration. Trigger a test event in The Events Calendar. Check WhatsApp to confirm the data arrived. If anything looks wrong, open AFI → Log to see the exact request and response.

Free vs Pro

The free version maps phone number and message text to WhatsApp with unlimited records. Pro adds template message selection. No per-record fees on any plan.

Frequently asked questions

Which The Events Calendar events trigger the integration?

AFI fires when an event RSVP or ticket order is submitted. This covers new submissions and relevant status changes.

Will adding this slow down my site?

No. AFI sends data to the destination after the event completes. Your site performance is not affected.

Can I send data to multiple platforms?

Yes. Create a separate integration for each destination, and every record flows to all of them simultaneously.

Get started

Install Advanced Form Integration free from WordPress.org and connect The Events Calendar to WhatsApp in minutes.