How to Send The Events Calendar Data to Smartsheet

Smartsheet is a project management tool for organizing work and collaborating. The Events Calendar handles an event RSVP or ticket order is submitted on your WordPress site. Smartsheet is where that data needs to go. Here is how to connect them without Zapier or code.

Why connect directly?

Cloud automation tools like Zapier charge per task and route your data through external servers. AFI processes everything on your WordPress site. No per-event fees, no external dependencies.

What you will need

• A WordPress site with The Events Calendar installed and configured.
• A Smartsheet account.
• The Advanced Form Integration plugin (free from WordPress.org).

Connect Smartsheet to AFI

Smartsheet uses OAuth 2.0 for authentication. In AFI → Settings → Smartsheet, click Authorize and grant access. This is a one-time step.

Setting up the integration

1. Create a new integration

Go to AFI → Add New. Name it The Events Calendar to Smartsheet.

2. Pick your trigger

Select The Events Calendar as the form provider. AFI fires when an event RSVP or ticket order is submitted, giving you access to attendee name, email, event title, event date, ticket type, and order total.

3. Select Smartsheet as the destination

Choose Smartsheet from the platform dropdown and pick Add Row. This adds a row to a Smartsheet.

4. Map fields

Match each Smartsheet field on the left to the corresponding The Events Calendar field on the right. Common mappings include attendee name, email, event title, event date, ticket type, and order total. You can also use smart tags like {{_submission_date}}.

5. Add conditions if needed

Only want to send certain records? Set up a conditional rule based on any field value.

6. Save and test

Click Save Integration. Trigger a test event in The Events Calendar. Check Smartsheet to confirm the data arrived. If anything looks wrong, open AFI → Log to see the exact request and response.

Free vs Pro

The free version maps standard sheet columns to Smartsheet with unlimited records. Pro adds custom column mapping. No per-record fees on any plan.

Frequently asked questions

Which The Events Calendar events trigger the integration?

AFI fires when an event RSVP or ticket order is submitted. This covers new submissions and relevant status changes.

Will adding this slow down my site?

No. AFI sends data to the destination after the event completes. Your site performance is not affected.

Can I send data to multiple platforms?

Yes. Create a separate integration for each destination, and every record flows to all of them simultaneously.

Get started

Install Advanced Form Integration free from WordPress.org and connect The Events Calendar to Smartsheet in minutes.