How to Send bbPress Data to FreshBooks

FreshBooks is an accounting platform for managing finances. Getting bbPress data into FreshBooks does not require external tools. Advanced Form Integration handles it natively, and this guide covers every step.

Skip the automation middleman

Rather than routing data through a third-party cloud, AFI sends it directly from your WordPress server to accounting. No task meter, no monthly bill.

What you will need

• A WordPress site with bbPress installed and configured.
• A FreshBooks account.
• The Advanced Form Integration plugin (free from WordPress.org).

Connect FreshBooks to AFI

FreshBooks uses OAuth 2.0 for authentication. In AFI → Settings → FreshBooks, click Authorize and grant access. This is a one-time step.

Setting up the integration

1. Create a new integration

Go to AFI → Add New. Name it bbPress to FreshBooks.

2. Pick your trigger

Select bbPress as the form provider. AFI fires when a user creates a topic or replies in a forum, giving you access to member details, profile fields, and activity data.

3. Select FreshBooks as the destination

Choose FreshBooks from the platform dropdown and pick Create Client. This creates a client in FreshBooks.

4. Map fields

Match each FreshBooks field on the left to the corresponding bbPress field on the right. Common mappings include member name, email, profile data, and activity type. You can also use smart tags like {{_submission_date}}.

5. Add conditions if needed

Only want to send certain activities? Set up a conditional rule based on any field value.

6. Save and test

Click Save Integration. Trigger a test a user creates a topic or replies in a forum in bbPress. Check FreshBooks to confirm the data arrived. If anything looks wrong, open AFI → Log to see the exact request and response.

Free vs Pro

The free version maps name, email, and phone to FreshBooks with unlimited events. Pro adds custom field mapping. No per-event fees on any plan.

Frequently asked questions

Which bbPress events trigger the integration?

AFI fires when a user creates a topic or replies in a forum. This covers member registrations, profile updates, and group joins.

Will adding this slow down my site?

No. AFI sends data to the destination after the community event completes. Your members are not affected.

Can I send member data to multiple platforms?

Yes. Create a separate integration for each destination, and every event flows to all of them simultaneously.

Get started

Install Advanced Form Integration free from WordPress.org and connect bbPress to FreshBooks in minutes.