How to Send WooCommerce Orders to Notion

Notion is a productivity and database platform. Every WooCommerce order should flow into Notion automatically. This guide shows how to set that up in five minutes.

The direct approach

AFI delivers order data straight from WordPress to Notion. No third-party cloud, no per-task fees, and every request is logged for troubleshooting.

What you will need

• A WordPress site with WooCommerce installed and configured.
• A Notion account.
• The Advanced Form Integration plugin (free from WordPress.org).

Connect Notion to AFI

1. Go to your Notion workspace and create an integration at notion.so/my-integrations.
2. Copy the Internal Integration Secret.
3. Share your target database with the integration.
4. In WordPress, go to AFI → Settings → Notion and paste the token.

Setting up the integration

1. Create a new integration

Go to AFI → Add New. Name it WooCommerce to Notion.

2. Pick your trigger

Select WooCommerce as the form provider. AFI fires when an order status changes, giving you access to customer details, billing and shipping addresses, line items, totals, and payment method.

3. Select Notion as the destination

Choose Notion from the platform dropdown and pick Add Database Item. This creates a new item in a Notion database.

4. Map fields

Match each Notion field on the left to the corresponding WooCommerce order field on the right. Common mappings include customer name, email, phone, billing address, order total, and product details. You can also use smart tags like {{_submission_date}}.

5. Add conditions if needed

Only want to send certain orders? Set up a conditional rule. For example, only sync orders above a specific total, or only completed orders.

6. Save and test

Click Save Integration. Place a test order in your WooCommerce store. Check Notion to confirm the data arrived. If anything looks wrong, open AFI → Log to see the exact request and response.

Free vs Pro

The free version maps title, and standard properties to Notion with unlimited orders. Pro adds custom property mapping for all Notion field types. No per-order fees on any plan.

Frequently asked questions

Which WooCommerce events trigger the integration?

AFI fires when an order status changes (for example, pending to processing, or processing to completed). This covers new orders, successful payments, refunds, and cancellations.

Will adding this slow down my checkout?

No. AFI sends data to the destination after the order is processed. Your customers complete checkout normally without any delay.

Can I send orders to multiple platforms?

Yes. Create a separate integration for each destination, and every order flows to all of them simultaneously.

Get started

Install Advanced Form Integration free from WordPress.org and connect WooCommerce to Notion in minutes.