How to Send WooCommerce Orders to Acuity Scheduling

Acuity Scheduling is a appointment scheduling platform. Every WooCommerce order should flow into Acuity Scheduling automatically. This guide shows how to set that up in five minutes.

The direct approach

AFI delivers order data straight from WordPress to Acuity Scheduling. No third-party cloud, no per-task fees, and every request is logged for troubleshooting.

What you will need

• A WordPress site with WooCommerce installed and configured.
• A Acuity Scheduling account.
• The Advanced Form Integration plugin (free from WordPress.org).

Connect Acuity Scheduling to AFI

1. Log in to your Acuity Scheduling account.
2. Go to Settings → API and copy your User ID and API Key.
3. In WordPress, go to AFI → Settings → Acuity Scheduling.
4. Enter your User ID and API Key, then click Save.

Setting up the integration

1. Create a new integration

Go to AFI → Add New. Name it WooCommerce to Acuity Scheduling.

2. Pick your trigger

Select WooCommerce as the form provider. AFI fires when an order status changes, giving you access to customer details, billing and shipping addresses, line items, totals, and payment method.

3. Select Acuity Scheduling as the destination

Choose Acuity Scheduling from the platform dropdown and pick Create Appointment. This creates an appointment in Acuity Scheduling.

4. Map fields

Match each Acuity Scheduling field on the left to the corresponding WooCommerce order field on the right. Common mappings include customer name, email, phone, billing address, order total, and product details. You can also use smart tags like {{_submission_date}}.

5. Add conditions if needed

Only want to send certain orders? Set up a conditional rule. For example, only sync orders above a specific total, or only completed orders.

6. Save and test

Click Save Integration. Place a test order in your WooCommerce store. Check Acuity Scheduling to confirm the data arrived. If anything looks wrong, open AFI → Log to see the exact request and response.

Free vs Pro

The free version maps name, email, phone, and date to Acuity Scheduling with unlimited orders. Pro adds custom field mapping. No per-order fees on any plan.

Frequently asked questions

Which WooCommerce events trigger the integration?

AFI fires when an order status changes (for example, pending to processing, or processing to completed). This covers new orders, successful payments, refunds, and cancellations.

Will adding this slow down my checkout?

No. AFI sends data to the destination after the order is processed. Your customers complete checkout normally without any delay.

Can I send orders to multiple platforms?

Yes. Create a separate integration for each destination, and every order flows to all of them simultaneously.

Get started

Install Advanced Form Integration free from WordPress.org and connect WooCommerce to Acuity Scheduling in minutes.